Administrative Assistant

McDonald’s evolving Accelerating the Arches growth strategy puts our customers and people first, and leverages our competitive advantages to strengthen our brand.  We are recognized on lists like Fortune’s Most Admired Companies and Fast Company’s Most Innovative Companies. 

Doubling Down on the 4Ds (Delivery, Digital, Drive Thru, and Development)  
Our growth pillars emphasize the important role technology plays as the leading, global omni-channel restaurant brand. Technology enables the organization through digital technology, and improving the customer, crew and employee experience each and every day. 

Global Technology forging the way 
Leading the digitization of our business is the Technology organization made up of intrapreneurs who build industry defining tech using the latest innovations and platforms, like AI and edge computing to deliver on the next set of cutting-edge opportunities for the business.  At McDonald’s you get to solve technology innovation challenges at an incredible scale, and work across global teams who are always hungry for a challenge. This provides access to exciting career paths for technologists. It’s bonus points when you get to see your family and friends use the tech you build at their favorite McD restaurant. 

Check out the Global Technology Technical Blog to learn how technology is directly enabling the Accelerating the Arches strategy. 

This position involves the support of the Chief Information Security Officer and Global Cyber Security leadership team within Global Technology. 

1. Provide active Outlook calendar management for Chief Information Security Officer and leadership team.
2. Work directly with team and across department to effectively communicate vital employee matters (e.g., team announcements and employee recognitions, birthdays and anniversaries) to appropriate audiences
3. Manage all travel arrangements and logistics including itinerary building, expense report processing for leadership team
4. Serve as team EA, managing team events, offsites logistics and celebrations for the team   
5. Participate in the coordination and editing of communications that align with and support the overall goals of the team and organization
6. Manage meeting logistics including booking conference rooms, registering and escorting visitors, room set up, catering, etc
7. Assist with on-boarding process for all new team members across the team
8. Ordering team office supplies, swag as needed 

Previous experience as an Administrative Assistant, supporting senior leadership in a large organization 

• Bachelor’s Degree or related experience preferred
• Demonstrates ability to handle and maintain confidential information
• Experience planning large meetings and/or events required
• Must know MS Office (Outlook, Word, Excel, PowerPoint)
• Strong communication, project management and critical thinking skills
• Quick learner and ability to understand sophisticated business issues
• Must be organized, motivated and detail-oriented with superior follow-through and proactive approach
• Ability to manage meeting priorities and be comfortable juggling and moving multiple meetings on a weekly basis
• Strong attention to detail and ability to complete large volumes of work efficiently and effectively
• Must be extremely proactive with a desire to stretch beyond the task list to support the team
• Ability to adapt to a constantly evolving business and work environment
• Professional, reliable, driven and results-oriented 

Must be in Chicago office at least 3 days/week and on days of Senior Leadership Team meetings